PAVILION EVENTS HOME >> PLAN YOUR EVENT

6-12 months prior to event:

• Get theme and decorating ideas from books, magazines,
  internet, shops, and friends.

• Select a date and time. Make sure that it doesn't conflict with
  another major event or holiday that will prevent guests from
  attending.

• Prepare a guest list. Gather names (correct spelling, titles, and addresses).

• Set a budget.

• Call Klackle Orchard and Pavilion to secure your date and time.

• Call hotel and set aside a block of hotel rooms for your out of
  town guests.

• Choose theme and colors.

• Select your attire and, if applicable, the attire of members of
  the upcoming event.

• Choose a caterer, photographer, videographer, florist, and
  musicians.

• Create a City or Area Guide for out of town guests.

• Order invitations and other stationary (remember to request an RSVP).

3 months prior to event:

• Plan the event (or ceremony).

• Finalize dinner (or luncheon) menu.

• Select and purchase decorations.

• Order the event cake.

• If necessary, arrange time off from work or school to attend the event.

• Confirm dates and details with florists, caterer, photographer,
  musician, etc.

• Reserve transporation to and from the event.

• If a reception is to follow the event, prepare a reception
  agenda.

• Send out invitations and directions.

• Arrange parking attendants if necessary.

• Talk to the photographer and set a date for a special portrait.

• Create a gift registry at your favorite stores if gift giving will be anticipated.

2 months prior to event:

• Obtain host liquor liability license (if you plan to bring your own alcohol).

• Plan the event dinner menu and agenda

• Purchase gifts for members of the event if applicable.

• If you are planning a wedding, obtain a marriage license.

• Have event programs printed.

• Schedule beauty appointments.

• Purchase a guest book and decide where it will be placed.

• Provide DJ with playlist and event agenda.

• Have florist visit event site for planning.

• Give the photographer a list of desired photos.

• Finalize the number of guests with the caterer and Klackle
  Orchards and Pavilion.

• Plan seating arrangements for guests and print place cards.

• Prepare checklists for helpers.

• Have your beautician practice hair and makeup for the big day.

• Take photos.